Payroll you can check, line by line.
Every figure on every payslip shows how it was worked out. Your own approvers sign off before anyone is paid. Every rate is a setting you can see.
How PAYE was worked out
IllustrativeBands and relief from the Kenya PAYE settings, effective 1 Jul 2023. Illustrative figures.
Nobody is paid until your approvers sign off.
Every run moves through five steps. Meridian records who acted and when at each one. Choose a step to see what happens.
Under review
Step 2 of 5The run follows your organisation's own approval flow. Approvers can approve each employee line.
- Who acts
- The approvers in your flow, in order
- What is recorded
- Each decision, who made it and when.
- What this unlocks
- Approval, once every step has signed off.
- Ways back
- Reject sends the run back to draft.Return sends it to the previous step.
Every figure has its working.
Earnings and deductions are formulas you set up, not hard-coded vendor logic. Statutory bands, rates and reliefs are settings with an effective date and an employer share.
- 01Edit in settings. Change a formula or a rate and set when it takes effect.
- 02Reviewed first. The change is reviewed before it touches anyone's pay.
- 03Applied from the date. Runs from the effective date use it.
- 04Closed runs untouched. They keep the rates they ran with.
Formulas
Nairobi HQStatutory settings, Kenya
Reviewed before they touch pay| Setting | Effective from | Employer share |
|---|---|---|
| PAYE bands | 1 Jul 2023 | None |
| NSSF | 1 Feb 2025 | Matches employee |
| SHIF | 1 Oct 2024 | None |
| AHL | 19 Mar 2024 | Matches employee |
| NITA | 1 Jan 2024 | Employer only |
What flows in.
The run picks up what is already in Meridian. No retyping into a payroll spreadsheet.
Approved overtime and attendance from the period.
Repayments taken from each loan's schedule.
Each employee's reliefs, applied in the tax working.
Carried forward from run to run.
What comes out.
Each output is tied to a step in the run, so nothing goes out before it is signed off.
Payslips
At processingBranded with your own template, built in the payslip designer. Emailed to each employee and available in the self-service portal.
- Template designer
- Emailed
- Self-service
Bank payment files
Once approvedBuilt from a template you set up for your bank's format. Download the file and upload it to your bank. Payment records are generated at processing.
- Your bank template
- Payment records
Statutory returns
From the runGenerated from the run in the authority's format, ready for you to review and upload.
- P10
- P9A
- NSSF
- SHIF
- Kenya
Reports
Variance before approvalA variance report compares each run with the last one before anyone approves it. The rest are there whenever you need them.
- Payroll register
- Variance
- Benefits and deductions detail
- Annual summaries
- P9A
Four countries live today.
Kenya
Uganda
Nigeria
Côte d'Ivoire
Ghana
South AfricaEach run is in one currency. To pay several countries, add one entity per country. Each runs its own payroll in its own currency.
Rather we ran it for you?
Our team offers payroll outsourcing, payroll tax compliance and advisory, and HR consulting on top of the software. One contract, and you can cancel either part on its own.
Common questions
About pay runs, approvals and what you get out.
Plan it with the people who'd set you up.
You set the new rate in settings with the date it takes effect. It is reviewed before it touches anyone's pay.
Runs from that date use the new rate. Closed runs keep the rates they ran with.
Yes. Every payslip figure has its working: gross pay, each deduction, reliefs and the employer share. Open a figure to see it line by line.
Your organisation's own approval flow. Approvers can approve each employee line. A reviewer can reject the run back to draft or return it to the previous step.
Meridian records who acted and when at every step.
No. Meridian generates returns from the run in the authority's format. You review them and upload them yourself. In Kenya that means P10, P9A, NSSF and SHIF.
Yes, with one entity per country. Each entity runs its own payroll in its own currency, on its own country engine. A single run is always in one currency.
Run your next payroll on Meridian.
Bring your current spreadsheets and we'll import them. Start on your own, or plan the move with our implementation team.