No prorationProrationIn post for the full leave yearn/a
ProbationProbationEnded in 2021n/a
Tenure daysTenure tiers5 years of service+2.00
Carried from 2025Carry-forward8 days unused, maximum 5. Expires 31 March.+5.00
Balance for 202628 days
Change a rule and every balance that depends on it is worked out again. Illustrative figures.
Your policy, as written
Model the rules you actually have.
Create your own leave types: paid or unpaid, with a colour, reason categories and the documents they need, like a sick note. Then set the rules. Try them here on two people.
Example employee
Also in this policy:14 days' notice15 consecutive days at mostSick note for sick leave
Amina Otieno, 2026Joined 1 April 2026
Entitlement
How it was worked out Illustrative
Entitlement, proratedProration9 of 12 months, from a 1 April start15.75
Probation accrualProbation1 day a month from April to June, not 1.75−2.25
Tenure daysTenure tiersUnder 3 years of servicen/a
Carried from 2025Carry-forwardJoined this year, nothing to carryn/a
Entitlement for 202613.50 days
Booking rules for Amina
Book inHalf days or hours
Below zeroNot allowed
Annual leave during probationNot allowed until 1 July
Overrides
One policy, many groups.
Override a policy for departments, grades, positions, groups, employee types or gender. Put the overrides in priority order. Each person's entitlement resolves from the policy plus the overrides that apply to them.
People request leave in the self-service portal or the Meridian mobile app, with any documents attached. Approvals follow your own flow. It can branch on the number of days, the leave type and the department.
My requestIllustrative
Sick leave
From
Wed 2 Dec
To
Fri 4 Dec
Days
3
Reason
Illness
sick-note.pdfRequired for sick leave
PendingWaiting for department head
ReviseCancel
Sick leave balance10 days
Leave approval flow, FinanceIllustrative
Request submitted
Annual leave, 5 days or fewer
Department head
Approved
More than 5 days, or sick leaveThis request
Department headApproved
HRApproved
Approved
Request history
Illustrative
Submitted by Grace Achieng2 to 5 Dec, with sick note · 4 Dec, 08:10
Revised by Grace AchiengEnd date changed to 4 Dec · 4 Dec, 08:25
Approved by department head4 Dec, 10:02
Approved by HR4 Dec, 11:40
Approved. Balance updated.
107sick days left
The balance updates when leave is approved. The leave appears on the team calendar.
The team leave calendar shows approved leave. Meridian provides public holiday calendars for each country, and you add your own days. Holidays and non-working days are left out of the day count.
Finance teamDecember 2026 · Kenya holidaysIllustrative
Person
T1
W2
T3
F4
S5
S6
M7
T8
W9
T10
F11
S12Hol
S13
M14
T15
W16
T17
F18
S19
S20
M21
T22
W23
T24Hol
F25Hol
S26Hol
S27
M28
T29
W30
T31
Days
Amina Otieno
Annual
7
David Mwangi
Annual
5
Grace Achieng
Sick
3
Faith Njeri
Parental
14
Brian Ochieng
½
0.5
Lucy Wanjiku
2
AnnualSickParentalStudyHoliday, not countedWeekend, not counted½ Half day
12 DecJamhuri Day, public holiday
24 DecCompany day, added by you
25 DecChristmas Day, public holiday
26 DecBoxing Day, public holiday
Amina's annual leave runs from 21 to 31 December. 7 days are counted. Weekends, the company day, Christmas Day and Boxing Day are left out, so she keeps those days in her balance.
Balances and reports
Balances you can trust.
Every change to a balance has a reason. Approved leave updates it. HR adjustments record who made them and why. Bring your current balances across from your spreadsheets.
Balance changes, annual leave
Illustrative
David MwangiOpening balance, imported from spreadsheet · HR manager, 5 Jan+11.00
Brian OchiengApproved leave, 10 Dec, half day−0.50
Import from spreadsheetSet up balances in bulk
Leave years
Illustrative
Open and close leave years. Carry-forward is processed at year end, using each policy's maximum and expiry.
2025Carry-forward processedClosed
2026Requests and accrual runningOpen
BalancesEvery person's balance by leave type.
CSVPDF
TransactionsEach accrual, request and adjustment.
CSVPDF
SummaryLeave taken and remaining, by team.
CSVPDF
Leave liabilityThe value of leave not yet taken.
CSVPDF
Leave analyticsPatterns in leave across the organisation.
Common questions
About policies, holidays and moving off spreadsheets.
Moving off a spreadsheet?
Plan it with the people who'd set you up.
Yes. Create your own leave types and set the rules your policy actually has: entitlement, accrual, proration, tenure tiers, probation, carry-forward, negative balances, partial days, notice and the most consecutive days.
Override the policy for the groups that differ, in priority order.
You set a maximum and an expiry after a number of months. At year end, Meridian processes carry-forward for each person. Days over the maximum are not carried. Carried days expire when the period ends.
Meridian provides public holiday calendars for each country, and you add your own days. Holidays and non-working days are left out of the day count, so nobody uses an annual day on a public holiday.
Your organisation's own approval flow. It can branch on the number of days, the leave type and the department. For example, department head first, then HR for longer leave.
Every request keeps its full history, including revisions and cancellations.
Yes. Import balances from your spreadsheets or set them up in bulk. Any HR adjustment after that records who made it and why.
Run your leave on Meridian.
Bring your current spreadsheets and we'll import them. Start on your own, or plan the move with our implementation team.